Screenshots and features
Homepage
Default mode
1 - personalized look with your organization name & central place to put all documents, policies, FAQs and contacts.
2 - easily access all main functions with clearly marked tabs.
3 - extra links for the Master Account holder for adding and removing members and managing time settings and subscriptions.
4 - accurate time reporting down to the second for all countries.
5 - help icon on every page delivering page-specific help.
6 - activity stream for today and past three days so you're always in the loop of what's going on across your entire organization.
7 - unread private mail notice right at homepage so you never miss out.
8 - your favorites contain all reminders due on the day and you can also add tasks and people that you frequently deal with.
9 - activity stream has clearly identifiable tabs making it easy for scanning.
1 - alerts you of a reminder occurring today.
2 - reminder details with link to the reminder edit page.
3 - warns you off any task in your favorite list that is overdue.
4 - overdue tasks are marked in red. Progress bar and due dates are also given.
5 - important details for person in your favorites.
6 - short-cut links to common activities for the person in your favorites.
7 - informs you the last time the person visited the homepage, giving you an indication as to when the person logged in last.
Reminders
View reminders
1 - reminder description and any extra notes.
2 - expired reminders marked as "Now disabled" in red so it can be deleted or re-set.
3 - edit and delete reminder links at easy access.
4 - reminders occurring today highlighted to catch your attention.
1 - a comprehensive six different types of reminders can be easily set.
2 - creating reminder interface is simple and easy to use.
3 - accurate calendar showing your specific date, regardless of the country you're located in.
NOTE: remainders appear in the reminder box at the homepage on the day it's set to occur. This ensures you don't miss it.
Private Mail
1 - searching private mail using 'Send by' & 'Received time' filters makes it quick and easy to find.
2 - read and unread private mail are clearly distinguishable and so are mail that's been replied to and mail with attachment.
3 - other important links are within reach specially the link to sending a new private mail.
NOTE: private mail is used for sending messages and attachments amongst members with only the receiver getting access to reading the contents.
Tasks
View all tasks
1 - searching tasks using 'Assigned to', 'Due' & 'Label' filters allows you to find tasks really fast.
2 - highly used links are always nearby.
3 - get a proper overview of what's going on with your tasks right down to seeing the percentage of the task that has been completed so far.
4 - labels help quickly identify the group a task belongs to.
1 - labeling tasks is the best way to categorize tasks belonging to the same group. You can easily find & manage tasks since you don't have to go through the project hierarchical system traditionally seen with other interfaces.
2 - remove and manage your labels as you please.
1 - headline, body and attachments for the task clearly laid out.
2 - any member can comment on a task making it transparent and encourages contribution.
3 - tasks can be added to favorites. Favorite tasks are listed in the favorites column at the homepage for easy access.
4 - the person assigned the task can easily update the progress.
5 - all vital info on the task is clearly visible especially the amount of time left before due date.
Messages
View all messages
1 - searching messages using 'Posted by' & 'Label' filters allows you to find messages really fast.
2 - labels help quickly identify the group a message belongs to.
3 - highly used links are always nearby.
1 - labeling messages is the best way to categorize messages belonging to the same group. You can easily find & manage messages as messages can be seen across your entire organization without being buried inside a project (as with other project management interfaces).
2 - remove and manage your labels as you please.
1 - headline, body and any attachments for the message clearly laid out.
2 - any member can comment on a message making it transparent and encourages contribution.
3 - info about who is posting the message and time.
Whiteboards
1 - whiteboard names appear on the left for easy access.
2 - content that needs work is posted with a brief outlining what needs to be done.
3 - any member can post comment.
4 - members invited to contribute can edit their version of the content without affecting the original version.
NOTE: whiteboard is used for leveraging teamwork to improve some content or for brainstorming. You can put up some content and invite up to five members to create variations of it without affecting the original or other members' versions.
All People
Top part
1 - all member's names are listed alphabetically for easy access.
2 - member's details.
3 - you can add members to your favorites. People on your favorites list will appear in the favorites column at the homepage so they can be easily accessed.
4 - you can see when a member last visited the homepage and how many messages and tasks he/she has posted.
5 - vital task performance statistics are also given for each member. These stats include:
- Total tasks assigned to them.
- Total tasks they've completed.
- Total tasks still incomplete.
- Totals tasks completed before due date.
- Total time saved by completing tasks before due dates.
1 - Continued from above...
- Total time lost by completing tasks after due dates.
- Net time saved or lost.
Group Performance Report
1 - a task performance report on all members in your organization from the day they joined.
2 - the report contains the exact same info as that found under each person in the 'All People' page. Please refer to the breakdown available under the 'All People' screenshot (one above from this screenshot).
Documents
1 - documents are put into sections based on whether its PDF, MS Word or some other type.
2 - easily manage your documents using the 'Upload & Delete Document Files' link.
NOTE: document section is for uploading all frequently used documents in your organization such as forms, training manuals, operating procedures, etc.
Policy
1 - policy names appear alphabetically on the left.
2 - policy displayed neatly with the ability to add bold headings and sub-headings in order to increase readability.
3 - link to create new policies conveniently located.
NOTE: we make adding policies to your organization very easy. You can make as many policies as you need.
FAQs
1 - faq names appear alphabetically on the left.
2 - faq displayed neatly with the ability to add bold questions in order to increase readability.
3 - link to create new faq lists conveniently located.
NOTE: all organizations should create FAQ lists so staff can refer to them when the need arises.
Contacts
1 - easily locate contacts even if you have a hundred contacts. Simply use the 'Added by' & 'Label' filters to narrow your search.
2 - contact names listed in alphabetical order for easy scanning.
3 - contact details.
4 - links to manage contact labels and adding new contacts. Labels can be used to categorize contacts into groups E.g Suppliers, Sales Reps, etc.
NOTE: a contact can be an individual or a business that your organization regularly deals with.